ISO 45001 version 2018 requirements, occupational health and safety management system
15/01/2020
Quiz requirements ISO 45001 version 2018 You want to familiarize yourself with the structure of the standard, identify and understand the requirements of ISO 45001 version 2018, then it's up to you to play!
The "ISO 45001 version 2018 Requirements" quiz will help you understand the main requirements of the standard.
The questions (requirements) included in this quiz are 114 of the 264 in the standard, but don't worry. These requirements are among the most important. So do not hesitate to learn in a fun way!
Do not think you can finish this quiz in less than an hour, or even two hours, unless of course you are a little genius!
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The T 68v18 training package ISO 45001 version 2018 readiness and internal audit
The 264 ISO 45001 version 2018 requirements (verb shall) of clauses 4 to 10 are as follows:
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ISO 45001 : 2018 requirements
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No
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Clause
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PDCA cycle
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Requirement No
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Quantity
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4
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Context | Plan | 1 ÷ 11 | 11 |
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5
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Leadership | Plan, Do, Check, Act |
12 ÷ 59
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48
|
|
6
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Planning | Plan |
60 ÷ 120
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61
|
|
7
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Support | Do |
121 ÷ 158
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38
|
|
8
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Operation | Do |
159 ÷ 190
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32
|
|
9
|
Performance | Check |
191 ÷ 242
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52
|
|
10
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Improvement | Act |
243 ÷ 264
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22
|
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Total
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264
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ISO 45001 version 2018 requirements
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The Deming PDCA cycle
Note 1. Any requirement normally begins with "The organization shall...". For simplicity's sake we present the requirements directly, starting with the verb
Note 2. We use external provider instead of contractors, subcontractors or suppliers (to be compliant with ISO 9001 version 2015)
Note 3. We use documented information to retain instead of record (to be compliant with ISO 9001 version 2015)
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No
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Clause, sub-clause
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Requirement
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Comment, link
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| 4 |
Context of the organization
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| 4.1 |
The organization and its context
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4.1
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Determine external and internal issues | Understand everything that can influence the purpose and strategic direction of the company (corporate culture, innovation, strategic direction, competition, market, compliance obligation, work time, work conditions). Cf. sub-clause 6.1 | ||
| 4.2 |
Stakeholders
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| 4.2 a | Identify the other stakeholders | In addition to the workers. All that is relevant to the OH&SMS (Occupational Health and Safety Management System) | ||
| 3 |
4.2 b
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Clarify the needs and expectations | Of workers and stakeholders | |
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4
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4.2 c
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Determine legal requirements | Actual or potential needs and expectations | |
| 4.3 |
Scope of the OH&SMS
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5
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4.3
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Define the scope of the OH&SMS | Administrative limits and applicability | |
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6
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4.3 a
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Take into account the external and internal issues | "Identifying the hazards is reducing the risks". Cf. sub-clause 4.1 | |
|
7
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4.3 b
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Take into account the requirements of the stakeholders | When changing processes, products, requirements, infrastructure. Cf. sub-clause 4.2 | |
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8
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4.3 c
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Take into account the work-related activities | "No risk does not exist". Current or planned activities | |
| 9 |
4.3
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Include in the OH&SMS the activities that can impact the organization's OH&S performance | And products and services that may impact the OH&SMS | |
| 10 | 4.3 | Retain the scope of the OH&SMS available as documented information | Cf. sub-clause 7.5 | |
| 4.4 |
OH&SMS
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 |
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11
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4.4
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Establish, implement, maintain and continually improve a process-based OH&SMS | "If you cannot describe what you are doing as a process, you do not know what you're doing. Edwards Deming". Including necessary processes and their interactions | |
| 5 |
Leadership and worker participation
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| 5.1 |
Leadership and commitment
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12
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5.1 a
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Assume overall responsibility and accountability for the OH&S prevention | "When you sweep the stairs, you start at the top". Romanian proverb. Top management demonstrates leadership (fully assuming its responsibility and commitment). Prevention of injury and ill health. Provision of safe and healthy workplaces | |
| 13 | 5.1 b | Ensure that the OH&S policy and objectives are established | Demonstrates leadership. The policy and the objectives are compatible with the strategic direction of the company | |
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14
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5.1.c
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Ensure that OH&SMS requirements are integrated into the internal business processes | Demonstrate leadership. Cf. sub-clause 4.4 | |
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15
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5.1 d
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Ensure that the necessary resources for the OH&SMS are available | Demonstrate leadership. Resources to establish, implement, maintain and improve the OH&SMS | |
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16
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5.1 e
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Communicate the importance of an effective and conforming OH&SMS | Demonstrate leadership. Meet OH&SMS requirements | |
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17
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5.1 f
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Ensure the achievement of intended results of the OH&SMS | Demonstrate leadership. Commitment, responsiveness and active support from top management | |
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18
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5.1 g
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Support the staff contribution to the effectiveness of the OH&SMS | To contribute to the performance of the OH&SMS. Demonstrate leadership | |
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19
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5.1 h
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Promote continual improvement |
"Employees first, customers second". Vineet Nayar. Demonstrate leadership. Cf. clause 10 |
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20
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5.1 i
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Support the leadership of managers | So that they can demonstrate leadership in their respective fields | |
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21
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5.1 j
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Promote a culture that supports the intended results of the OH&SMS | Demonstrate leadership. By developing the OH&S culture to promote the expected results of the OH&SMS | |
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22
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5.1 k
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Protect workers from reprisals | When reporting incidents, hazards, risks and opportunities. Demonstrate leadership | |
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23
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5.1 l
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Establish and implement a process for consultation and participation of workers | Demonstrate leadership. Cf. sub-clause 5.4 | |
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24
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5.1 m
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Support health and safety committees | Demonstrate leadership | |
| 5.2 |
OH&S policy
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| 25 | 5.2 a | Commit to providing safe and healthy working conditions | Establishing, applying and maintaining the OS&H policy for the prevention of injuries and ill health. The working conditions are appropriate to the purpose, size and context of the company as well as specific risks and opportunities | |
| 26 | 5.2 b | Provide a framework to define and review the OH&S objectives | Cf. sub-clause 6.2 | |
| 27 | 5.2 c | Meet the applicable legal requirements | And other requirements to which the company has subscribed. Cf. sub-clause 6.1.3 | |
| 28 | 5.2 d | Commit to eliminate hazards | And reduce OH&S risks. Cf. sub-clause 8.1.2 | |
| 29 | 5.2 e | Commit to OH&SMS continual improvement | Cf. clause 10 | |
| 30 | 5.2 f | Commit to consultation of workers | And seek the participation of workers (or their representatives), cf. paragraph 5.4 | |
| 31 | 5.2 | Retain the OH&S policy as documented information | The OH&S policy cannot be a confidential document, it is available to relevant stakeholders, cf. sub-clause 7.5 | |
| 32 | 5.2 | Communicate the OH&S policy | At all levels of the company | |
| 33 | 5.2 | Keep the OH&S policy available to stakeholders | The OH&S policy cannot be a confidential document, it is available to all stakeholders | |
| 34 | 5.2 | Ensure that the OH&S policy is relevant and appropriate | By reviewing it periodically | |
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5.3
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Roles, responsibilities, authorities
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35
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5.3
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Ensure that OH&SMS responsibilities and authorities are assigned | And communicated by top management at all levels. "The responsibility cannot be shared". Robert Heinlein | |
|
36
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5.3
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Maintain OH&SMS responsibilities and authorities as documented information | Cf. sub-clause 7.5 | |
|
37
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5.3
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Assume (by the workers) the responsibility for the elements of the OH&SMS for which they are responsible | At all levels of the company. Remember that, in the end, top management is fully responsible (cf. sub-clause 5.1) | |
|
38
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5.3 a
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Ensure that the OH&SMS meets the requirements of ISO 45001 | By assigning responsibility and authority by name | |
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39
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5.3 b
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Submit reports on the performance of the OH&SMS | To top management regularly | |
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5.4
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Consultation and participation of workers
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40
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5.4
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Establish, implement and maintain a process for consultation and participation of workers | At all levels of the company. Objective: to develop, plan, implement and evaluate performance and actions to improve the OH&SMS. Cf. sub-clause 10.3 | |
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41
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5.4 a
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Provide mechanisms, time, training and resources | For consultation and participation of workers or their representatives | |
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42
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5.4 b
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Provide timely access to relevant information | About the OH&SMS | |
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43
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5.4 c
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Determine and remove obstacles and barriers | And reduce the obstacles that cannot be removed. Examples of obstacles: not responding to staff suggestions, language or language barriers, threats or reprisals | |
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44
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5.4 d 1
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Emphasize the consultation of non-managerial workers | By determining the needs and expectations of the stakeholders, cf. sub-clause 4.2 | |
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45
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5.4 d 2
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Emphasize the consultation of non-managerial workers | By establishing the OH&S policy, cf. sub-clause 5.2 | |
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46
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5.4 d 3
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Emphasize the consultation of non-managerial workers | By assigning roles, responsibility and authority, cf. sub-clause 5.3 | |
|
47
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5.4 d 4
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Emphasize the consultation of non-managerial workers | By determining how to apply and meet legal requirements, cf. sub-clause 6.1.3 | |
|
48
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5.4 d 5
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Emphasize the consultation of non-managerial workers | By establishing OH&S objectives, cf. sub-clause 6.2 | |
|
49
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5.4 d 6
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Emphasize the consultation of non-managerial workers | By determining the prevention means regarding external providers, cf. sub-clause 8.1.4 | |
|
50
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5.4 d 7
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Emphasize the consultation of non-managerial workers | By determining what is needed to monitor, measure and evaluate, cf. sub-clause 9.1 | |
|
51
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5.4 d 8
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Emphasize the consultation of non-managerial workers | By planning, applying and keeping up-to-date the audit program, cf. sub-clause 9.2.2 | |
|
52
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5.4 d 9
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Emphasize the consultation of non-managerial workers | By ensuring continual improvement, cf. sub-clause 10.3 | |
|
53
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5.4 e 1
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Emphasize the participation of non-managerial workers | By determining methods of consultation and participation | |
|
54
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5.4 e 2
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Emphasize the participation of non-managerial workers | By identifying hazards and by assessing risks and opportunities, cf. sub-clauses 6.1.1 and 6.1.2 | |
|
55
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5.4 e 3
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Emphasize the participation of non-managerial workers | By determining actions to eliminate hazards and reduce OH&S risks, cf. sub-clause 6.1.4 | |
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56
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5.4 e 4
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Emphasize the participation of non-managerial workers | By determining the requirements in terms of competence, training needs, training and training evaluation, cf. sub-clause 7.2 | |
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57
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5.4 e 5
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Emphasize the participation of non-managerial workers | By determining what is necessary to communicate and how to do it, cf. sub-clause 7.4 | |
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58
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5.4 e 6
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Emphasize the participation of non-managerial workers | By determining the prevention means, their effective application and use, cf. sub-clauses 8.1, 8.1.3 and 8.2 | |
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59
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5.4 e 7
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Emphasize the participation of non-managerial workers | By investigating incidents, nonconformities and determining corrective actions, cf. sub-clause 10.2 | |
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6
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Planning
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| 6.1 |
Actions to address risks and opportunities
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| 6.1.1 |
General
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| 60 |
6.1.1 a
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Determine risks and opportunities | In order to ensure that the OH&SMS can achieve its expected results, cf. sub-clauses 4.1 (context) and 4.2 (stakeholders) and 4.3 (scope). A state of play is always useful before planning "Any decision involves a risk". Peter Barge | |
| 61 | 6.1.1 b | Determine risks and opportunities | In order to anticipate or reduce undesirable effects such as injuries and ill health | |
|
62
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6.1.1 c
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Determine risks and opportunities | In order to be part of the continual improvement process, cf. clause 10 | |
|
63
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6.1.1
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Take into account hazards | When determining the risks and opportunities of the OH&SMS and the expected results to be addressed, cf. sub-clause 6.1.2.1 | |
|
64
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6.1.1
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Take into account OH&S risks | When determining the risks and opportunities of the OH&SMS and the expected results to be addressed, cf. sub-clause 6.1.2.2 | |
|
65
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6.1.1
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Take into account OH&S opportunities | When determining the risks and opportunities of the OH&SMS and the expected results to be addressed, cf. sub-clause 6.1.2.3 | |
|
66
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6.1.1
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Take into account legal requirements | When determining the risks and opportunities of the OH&SMS and the expected results to be addressed, cf. sub-clause 6.1.3 | |
|
67
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6.1.1
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Determine and assess the risks and opportunities that are relevant to the OH&SMS outcomes | When changing in the company, processes or OH&SMS | |
|
68
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6.1.1
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Assess the risks and opportunities before planned changes are implemented | When control of planned, temporary or permanent changes, cf. sub-clause 8.1.3 | |
|
69
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6.1.1
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Maintain documented information on risks and opportunities | Including processes and actions to address risks and opportunities, cf. sub-clauses 6.1.2 to 6.1.4. Cf. sub-clause 7.5 | |
| 6.1.2 |
Hazard identification and assessment of risks and opportunities
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| 6.1.2.1 |
Hazard identification
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| 70 | 6.1.2.1 | Establish, implement and maintain a process for hazard identification | Ongoing and proactive process. Identify hazards, sources and situations. "Identifying the hazards is reducing the risks". Identify, prioritize, reduce or eliminate OH&S risks. | |
| 71 | 6.1.2.1 a | Take into account in the process how work is organized, social issues, leadership and corporate culture | Social factors such as workload, work hours, harassment and bullying | |
| 72 | 6.1.2.1 b 1 | Take into account in the process routine and non-routine activities and hazards | Hazards arising from infrastructure, equipment, materials, substances and physical conditions of the workplace | |
| 73 | 6.1.2.1 b 2 | Take into account in the process routine and non-routine activities and hazards | Hazards arising from design, research, development, testing, production, assembly, construction, service delivery, maintenance and disposal of product and service | |
| 74 | 6.1.2.1 b 3 | Take into account in the process routine and non-routine activities and hazards | Hazards arising from human factors | |
| 75 | 6.1.2.1 b 4 | Take into account in the process routine and non-routine activities and hazards | Hazards arising from how the work is performed | |
| 76 | 6.1.2.1 c | Take into account in the process past incidents | Including emergencies and their causes. Incidents can be internal or external to the company | |
| 77 | 6.1.2.1 d | Take into account in the process emergency situations | Cf. sub-clause 8.2 | |
| 78 | 6.1.2.1 e 1 | Take into account in the process people with access to the workplace | And their activities. People such as workers, external providers and visitors | |
| 79 | 6.1.2.1 e 2 | Take into account in the process people near the workplace | Who can be affected by the activities of the company | |
| 80 | 6.1.2.1 e 3 | Take into account in the process people working in another workplace | Not under the direct control of the company | |
| 81 | 6.1.2.1 f 1 | Take into account in the process other issues | Such as the design of workplaces, processes, facilities, machinery, equipment, work procedures, organization of work, including their adaptation to the needs and capabilities of the workers involved | |
| 82 | 6.1.2.1 f 2 | Take into account in the process other issues | Such as situations near the workplace caused by work-related activities under the control of the company | |
| 83 | 6.1.2.1 f 3 | Take into account in the process other issues not under the control of the company | Such as situations near the workplace that can cause injury and ill health to workers in the workplace | |
| 84 | 6.1.2.1 g | Take into account in the process the current or proposed changes | Such as changes in organization, operations, processes, activities and OH&SMS, cf. sub-clause 8.1.3 | |
| 85 | 6.1.2.1 h | Take into account in the process changes in knowledge of hazards | And information about hazards | |
| 6.1.2.2 |
Assessment of OH&S risks and other risks to the OH&SMS
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| 86 | 6.1.2.2 a | Establish, implement and maintain a process to assess OH&S risks | Regarding identified hazards. While taking into account the effectiveness of existing controls of prevention and protection | |
| 87 | 6.1.2.2 b | Establish, implement and maintain a process to determine the other risks | Regarding the establishment, implementation, operation and maintenance of the OH&SMS | |
| 88 | 6.1.2.2 | Define the methodology and criteria for the assessment of OH&S risks | With respect to their scope, nature and timing. Ensuring that methods and criteria are proactive and are applied systematically | |
| 89 | 6.1.2.2 | Maintain and retain documented information on the methodology and criteria | Cf. sub-clause 7.5 | |
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6.1.2.3
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Assessment of OH&S opportunities and other opportunities to the OH&SMS
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90
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6.1.2.3 a 1
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Establish, implement and maintain a process to assess opportunities to improve the OH&SMS performance and planned changes | By taking into account the opportunities to adapt the work, its organization and its environment to the workers. Changes related to the company, policy, processes or activities | |
| 91 | 6.1.2.3 a 2 | Establish, implement and maintain a process to assess opportunities to improve the OH&SMS performance and planned changes | By taking into account the opportunities to eliminate hazards and reduce OH&S risks | |
| 92 | 6.1.2.3 b | Establish, implement and maintain a process to evaluate opportunities for improvement of the OH&SMS | Cf. clause 10 | |
| 6.1.3 |
Determination of legal requirements and other requirements
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93
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6.1.3 a
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Establish, implement and maintain a process to determine and have access to up-to-date legal requirements | Requirements that are applicable to its hazards, OH&S risks and OH&SMS. A voluntary commitment subscribed by the company to stakeholders becomes an internal requirement. "No one is supposed to ignore the law". Latin proverb | |
|
94
|
6.1.3 b
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Establish, implement and maintain a process to determine how these legal requirements apply to the company | And what needs to be communicated, cf. sub-clause 7.4 | |
|
95
|
6.1.3 c
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Establish, implement and maintain a process to take these legal requirements into account | When establishing, implementing, maintaining and continually improving the OH&SMS | |
|
96
|
6.1.3
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Maintain and retain documented information on legal requirements | Cf. sub-clause 7.5 | |
|
97
|
6.1.3
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Ensure documented information is updated | Taking into account any change, cf. sub-clause 8.1.3 | |
| 6.1.4 |
Planning action
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|
98
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6.1.4 a 1
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Plan actions to address risks and opportunities | Cf. sub-clauses 6.1.2.2 and 6.1.2.3 | |
|
99
|
6.1.4 a 2
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Plan actions to meet legal requirements | Cf. sub-clause 6.1.3 | |
|
100
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6.1.4 a 3
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Plan actions to prepare for and respond to emergency situations | Cf. sub-clause 8.2 | |
|
101
|
6.1.4 b 1
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Plan actions how to integrate and implement them into your OH&SMS processes | And in business processes | |
|
102
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6.1.4 b 2
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Plan actions how to evaluate the effectiveness of these actions | Effectiveness: ability to carry out planned activities with the minimum of effort | |
|
103
|
6.1.4
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Take into account the hierarchy of prevention means when planning actions | Including outputs from the OH&SMS, cf. sub-clause 8.1.2 | |
|
104
|
6.1.4
|
Consider best practices, technological options | And financial, operational and business requirements | |
| 6.2 |
OH&S objectives and planning to achieve them
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| 6.2.1 |
OH&S objectives
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| 105 | 6.2.1 | Establish OH&S objectives | At relevant functions. The goal is to maintain and continually improve the OH&SMS, cf. sub-clause 10.3 | |
| 106 |
6.2.1 a
|
Choose objectives that are consistent with the OH&S policy | Cf. sub-clause 5.2 | |
| 107 |
6.2.1 b
|
Use measurable objectives | Or capable of performance evaluation | |
| 108 |
6.2.1 c 1
|
Take into account applicable requirements | Cf. sub-clause 6.1.3 | |
| 109 |
6.2.1 c 2
|
Take into account the results of the assessments | Of risks and opportunities, cf. sub-clauses 6.1.2.2 and 6.1.2.3 | |
| 110 |
6.2.1 c 3
|
Take into account the results of consultation | With workers and their representatives, cf. sub-clause 5.4 | |
| 111 |
6.2.1 d
|
Monitor objectives | Appropriately and regularly | |
| 112 |
6.2.1 e
|
Communicate objectives | Cf. sub-clause 7.4 | |
| 113 |
6.2.1 e
|
Update the objectives | As appropriate | |
| 6.2.2 |
Planning to achieve OH&S objectives
|
|
||
| 114 |
6.2.2 a
|
Determine what will be done | When planning how to achieve its OH&S objectives | |
| 115 |
6.2.2 b
|
Determine what resources will be required | When planning how to achieve its OH&S objectives | |
| 116 |
6.2.2 c
|
Determine who will be in charge | When planning how to achieve its OH&S objectives | |
|
117
|
6.2.2 d | Determine the planning schedule | When planning how to achieve its OH&S objectives | |
|
118
|
6.2.2 e | Determine how the results will be evaluated | Including indicators for monitoring | |
|
119
|
6.2.2 f | Determine how the actions will be integrated in business processes | In order to achieve OH&S objectives | |
|
120
|
6.2.2 | Maintain and retain documented information on objectives | And plans to achieve them, cf. sub-clause 7.5 | |
| 7 |
Support
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| 7.1 |
Resources
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|
||
|
121
|
7.1 | Determine and provide the necessary resources | In order to establish, implement and improve the OH&SMS | |
| 7.2 |
Competence
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|
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| 122 | 7.2 a | Determine the necessary competence of workers | Workers that affect or can affect the OH&S performance | |
| 123 | 7.2 b | Ensure the competence of workers including the ability to identify hazards | On the basis of appropriate education, training and experience | |
| 124 | 7.2 c | Undertake actions to acquire and maintain the necessary competence | And evaluate the effectiveness of these actions | |
| 125 | 7.2 d | Retain documented information on competence | Cf. sub-clause 7.5 | |
| 7.3 | Awareness |
|
||
| 126 | 7.3 a | Make workers aware of OH&S policy and objectives | Cf. sub-clauses 5.2 and 6.2 | |
| 127 | 7.3 b | Make workers aware of their contribution to the effectiveness of the OH&SMS | And the benefits of improved OH&S performance | |
| 128 | 7.3 c | Make workers aware of the implications and consequences of not conforming to the OH&SMS | Do not forget the potential consequences on professional activities | |
| 129 | 7.3 d | Make workers aware of incidents | And the outcomes of investigations of incidents | |
| 130 | 7.3 e | Make workers aware of hazards and OH&S risks | And actions taken to eliminate hazards and reduce risks | |
| 131 | 7.3 f | Make workers aware of the provisions of their right of withdrawal | Faced with situations presenting a serious and imminent danger. Know that penalties for workers cannot be enforced | |
| 7.4 |
Communication
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| 7.4.1 |
General
|
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| 132 | 7.4.1 a | Define the subjects on which to communicate | Including determining on which subjects to communicate. "Good news walks, bad news runs". Swedish proverb | |
| 133 | 7.4.1 b | Establish, apply and maintain a communication process | Including determining when to communicate | |
| 134 | 7.4.1 c 1 | Establish, apply and maintain a communication process | Including determining with whom to communicate at various levels of the company | |
| 135 | 7.4.1 c 2 | Establish, apply and maintain a communication process | Including determining with whom to communicate (external providers and visitors) | |
| 136 | 7.4.1 c 3 | Establish, apply and maintain a communication process | Including determining with whom to communicate (other stakeholders) | |
| 137 | 7.4.1 d | Establish, apply and maintain a communication process | Including determining how to communicate | |
| 138 | 7.4.1 | Take into account diversity aspects when analyzing communication needs | Such as gender, language, culture, literacy, disability | |
| 139 | 7.4.1 | Ensure that views of stakeholders are taken into account | Views regarding the OH&SMS | |
| 140 | 7.4.1 | Take into account your legal requirements | When establishing the communication process | |
| 141 | 7.4.1 | Ensure that information to be communicated is consistent and reliable regarding the OH&SMS | When establishing the communication process | |
| 142 | 7.4.1 | Respond to relevant communications | Related to the OH&SMS | |
| 143 | 7.4.1 | Retain pertinent documented information on your communication | As appropriate, cf. sub-clause 7.5.1 | |
| 7.4.2 |
Internal communication
|
|||
| 144 | 7.4.2 a | Communicate internally relevant OH&SMS information | At various levels of the company, including adopted changes | |
|
145
|
7.4.2 b
|
Ensure that your communication process allows workers to contribute to continual improvement | Cf. clause 10 | |
| 7.4.3 |
External communication
|
|||
|
146
|
7.4.3
|
Communicate externally relevant OH&SMS information | As established by the communication process and taking into account the legal requirements, cf. sub-clause 6.1.3 | |
| 7.5 |
Documented information
|
|||
| 7.5.1 |
General
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| 147 | 7.5.1 a | Include the documented information required by the ISO 45001 standard | Documented information to maintain (documented procedures):
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| 148 | 7.5.1 b | Include in the OH&SMS documented information deemed necessary to the effectiveness of the OH&SMS | This documented information is specific to the size of the company, the scope, the complexity of processes, products and services, the requirement to meet legal requirements and the competence of workers. OH&S processes:
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| 7.5.2 |
Creating and updating
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| 149 | 7.5.2 a | Identify and describe the documented information appropriately | When creating and updating documented information. Such as title, author, date, coding | |
| 150 | 7.5.2 b | Ensure that the format and the media of the documented information are appropriate | Examples of formats: language, software and graphics version. Examples of media: paper, electronic | |
| 151 | 7.5.2 c | Review and approve the documented information appropriately | In order to determine the suitability and adequacy | |
| 7.5.3 |
Control of documented information
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| 152 | 7.5.3 a | Control the availability and suitable for use of the documented information | Where and when required. According to requirements of the OH&SMS and ISO 45001 | |
| 153 | 7.5.3 b | Control the adequate protection of the documented information | Such as loss of confidentiality, improper use or loss of integrity | |
| 154 | 7.5.3 | Control the distribution, access, retrieval and use | In order to control the documented information | |
| 155 | 7.5.3 | Control the storage and preservation | Including preservation of readability | |
| 156 | 7.5.3 | Manage changes | Such as version control | |
| 157 | 7.5.3 | Control the retention time and disposition | By determining for every documented information the retention time and disposal method | |
| 158 | 7.5.3 | Control the documented information of external origin | Documented information deemed necessary for the planning and operation of the OH&SMS | |
| 8 |
Operation
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Do | ||
| 8.1 |
Operational planning and control
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| 8.1.1 |
General
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| 159 | 8.1.1 a | Plan, apply, control and maintain the processes needed to meet OH&SMS requirements | By establishing process criteria and undertaking actions according to clause 6 | |
| 160 | 8.1.1 b | Plan, apply, control and maintain the processes needed to meet OH&SMS requirements | By controlling these processes according to criteria | |
| 161 | 8.1.1 c | Plan, apply, control and maintain the processes needed to meet OH&SMS requirements | Maintaining and retaining documented information to ensure processes are completed as intended. Cf. sub-clause 7.5.1 | |
| 162 | 8.1.1 d | Plan, apply, control and maintain the processes needed to meet OH&SMS requirements | By adapting work to workers | |
| 163 | 8.1.1 | Coordinate the relevant parts of the OH&SMS with other companies | For multi-employer workplaces | |
| 8.1.2 |
Eliminating hazards and reducing OH&S risks
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| 164 | 8.1.2 a | Eliminate the hazards | By establishing, applying and maintaining a process for the elimination of hazards and reduction of OH&S risks | |
| 165 | 8.1.2 b | Substitute with less hazardous materials, processes, operations or equipment | By establishing, applying and maintaining a process for the elimination of hazards and reduction of OH&S risks | |
| 166 | 8.1.2 c | Apply engineering controls or reorganize work | By establishing, applying and maintaining a process for the elimination of hazards and reduction of OH&S risks | |
| 167 | 8.1.2 d | Apply administrative controls, including training | By establishing, applying and maintaining a process for the elimination of hazards and reduction of OH&S risks | |
| 168 | 8.1.2 e | Use adequate personal protective equipment | By establishing, applying and maintaining a process for the elimination of hazards and reduction of OH&S risks | |
| 8.1.3 |
Management of change
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| 169 | 8.1.3 a | Establish a process for the implementation and control of planned temporary or permanent changes including new products, services and processes or their changes | Changes that may affect OH&S performance. Including workplace locations and surroundings, work organization, working conditions, equipment and work force | |
| 170 | 8.1.3 b | Establish a process for the implementation and control of planned temporary or permanent changes | Including changes to legal requirements | |
| 171 | 8.1.3 c | Establish a process for the implementation and control of planned temporary or permanent changes | Including changes in knowledge about hazards and OH&S risks | |
| 172 | 8.1.3 d | Establish a process for the implementation and control of planned temporary or permanent changes | Including developments in knowledge and technology | |
| 173 | 8.1.3 | Analyze the consequences of unintended changes | And take action to mitigate any adverse effect | |
| 8.1.4 |
Procurement
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| 8.1.4.1 | General |
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| 174 | 8.1.4.1 | Establish, apply and maintain a process to control the acquisition of products and services | In order to ensure compliance regarding the OH&SMS | |
| 8.1.4.2 |
External providers
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| 175 | 8.1.4.2 a | Coordinate your acquisition process with your external providers | In order to identify hazards and to assess and control the OH&S risks arising from the activities and operations of external providers that may impact the company | |
| 176 | 8.1.4.2 b | Coordinate your acquisition process with your external providers | In order to identify hazards and to assess and control the OH&S risks arising from the activities and operations of the company that may impact the external provider's workers | |
| 177 |
8.1.4.2 c
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Coordinate your acquisition process with your external providers | In order to identify hazards and to assess and control the OH&S risks arising from the activities and operations of external providers that may impact other stakeholders in the workplace | |
| 178 |
8.1.4.2
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Ensure that the OH&SMS requirements are met by external providers | And their workers | |
| 179 | 81.4.2 | Define and implement OH&S criteria for the selection of external providers | Criteria included in the process related to external providers (acquisition control), cf. sub-clause 8.1.4.1 | |
| 8.1.4.3 | Outsourcing |
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| 180 | 8.1.4.3 | Ensure that outsourced functions and processes are controlled | "Suppliers are part of the process". Frank Ostroff | |
| 181 | 8.1.4.3 | Ensure that outsourcing arrangements are consistent with legal requirements | And they allow achieving the intended outcomes of the OH&SMS | |
| 182 | 8.1.4.3 | Define the type and degree of control to be implemented | Regarding outsourced processes | |
| 8.2 |
Emergency preparedness and response
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| 183 | 8.2 a | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | Cf. sub-clause 6.1.2.1. Establishing a planned response to emergencies including the administration of first aid. "To lead is to plan" | |
| 184 | 8.2 b | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | By providing training for the planned response | |
| 185 | 8.2 c | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | By periodically testing and exercising the planned response capability | |
| 186 | 8.2 d | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | Evaluating performance and, if necessary, revising the planned response, including after a test and mostly after the occurrence of an emergency situation | |
| 187 | 8.2 e | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | By communicating and providing relevant information to all workers on their duties and responsibilities | |
| 188 | 8.2 f | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | By communicating relevant information to all stakeholders | |
| 189 | 8.2 g | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | By taking into account the needs and capabilities of all relevant stakeholders and ensuring their involvement in the development of the planned response | |
| 190 | 8.2 | Establish, implement and maintain a process to prepare for and respond to potential emergency situations | Cf. sub-clause 7.5.1 | |
| 9 |
Performance evaluation
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Check | ||
| 9.1 |
Monitoring, measurement, analysis and performance evaluation
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| 9.1.1 |
General
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| 191 | 9.1.1 | Establish, implement and maintain a process for inspection, analysis and performance evaluation |
In the inspection (monitoring and measurement) do not forget the measuring equipment |
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| 192 | 9.1.1 a 1 | Determine what needs to be inspected | Including the extent to which legal requirements are fulfilled | |
| 193 | 9.1.1 a 2 | Determine what needs to be inspected | Including activities related to identified hazards, risks and opportunities | |
| 194 | 9.1.1 a 3 | Determine what needs to be inspected | Including progress towards achievement of OH&S objectives | |
| 195 | 9.1.1 a 4 | Determine what needs to be inspected | Including effectiveness of prevention controls | |
| 196 | 9.1.1 b | Determine the methods to be used | For inspection, analysis and performance evaluation | |
| 197 | 9.1.1 c | Determine the criteria to be used | In order to evaluate OH&S performance | |
| 198 | 9.1.1 d | Determine when the inspection will be performed | Criteria to consider: frequency, sampling and process step | |
| 199 | 9.1.1 e | Determine when the results from inspection will be used | In order to analyze, evaluate and communicate | |
| 200 | 9.1.1 | Evaluate the OH&S performance | In order to determine the effectiveness of the OH&SMS | |
| 201 | 9.1.1 | Ensure that inspection equipment is calibrated or verified | And that they are properly used and maintained. Legal requirements may concern the calibration or verification of equipment | |
| 202 | 9.1.1 | Retain appropriate documented information | As evidence of the results of inspection, analysis and performance evaluation. Cf. sub-clause 7.5.1 | |
| 203 | 9.1.1 | Retain appropriate documented information | On the maintenance, calibration and verification of measuring equipment. Cf. sub-clause 7.5.1 | |
| 9.1.2 |
Evaluation of compliance
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| 204 | 9.1.2 | Establish, apply and maintain a process for evaluating compliance with legal requirements | Cf. sub-clause 6.1.3. "Safety is never forever" | |
| 205 | 9.1.2 a | Determine methods and frequency for the evaluation | In order to evaluate compliance | |
| 206 | 9.1.2 b | Evaluate compliance | And take action, if necessary. Cf. sub-clause 10.2 | |
| 207 | 9.1.2 c | Maintain knowledge and understanding of its compliance | With legal requirements | |
| 208 | 9.1.2 d | Retain documented information of the compliance evaluation results | Cf. sub-clause 7.5.1 | |
| 9.2 |
Internal audit
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| 9.2.1 |
General
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| 209 | 9.2.1 a 1 | Conduct regularly planned internal audits to provide information on whether the OH&SMS conforms to the company's own requirements | Including OH&S policy and objectives | |
| 210 | 9.2.1 a 2 | Conduct regularly planned internal audits to provide information on whether the OH&SMS conforms to ISO 45001 requirements | Requirements in clauses 4 to 10 of the standard | |
| 211 | 9.2.1 b | Conduct regularly planned internal audits to provide information on whether the OH&SMS is effectively implemented | And determine whether the OH&SMS is maintained | |
| 9.2.2 |
Internal audit program
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| 212 | 9.2.2 a | Plan, establish, implement and update an internal audit program | Include the frequency, methods, responsibilities, consultation, planning requirements audit report. All these activities can be described in a guide for the application of the audit program | |
| 213 | 9.2.2 a | Take into account in the audit program the importance of the processes concerned | And results from previous audits. Follow the recommendations of ISO 19011 | |
| 214 | 9.2.2 b | Define the audit criteria | And the audit scope | |
| 215 | 9.2.2 c | Select auditors | In order to ensure objective and impartial audits | |
| 216 | 9.2.2 d | Ensure that the results of the audits are communicated to relevant managers | And to relevant workers and other stakeholders | |
| 217 | 9.2.2 e | Undertake actions to address nonconformities | And improve OH&S performance, cf. clause 10 | |
| 218 | 9.2.2 f | Retain documented information on the application of the audit program | And the audit results, cf. sub-clause 7.5.1 | |
| 9.3 |
Management review
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| 219 | 9.3 | Review the OH&SMS at planned intervals | In order to ensure that the OH&SMS is still suitable, adequate and effective. "No system is perfect" | |
| 220 | 9.3 a | Take into account the status of actions from the previous management review | Use the last management report | |
| 221 | 9.3 b 1 | Take into account changes in issues that are relevant to the OH&SMS | Such as needs and expectations of stakeholders, cf. sub-clause 4.2 | |
| 222 | 9.3 b 2 | Take into account changes in issues that are relevant to the OH&SMS | Such as legal requirements, cf. sub-clause 6.1.3 | |
| 223 | 9.3 b 3 | Take into account changes in issues that are relevant to the OH&SMS | Such as risks and opportunities, cf. sub-clause 6.1 | |
| 224 | 9.3 c | Take into account the extent to which the OH&S policy has been met | And the objectives have been achieved, cf. sub-clauses 5.2 and 6.2 | |
| 225 | 9.3 d 1 | Take into account information on the OH&S performance | And trends in incidents, nonconformities, corrective actions and continual improvement, cf. sub-clause 10.2 and 10.3 | |
| 226 | 9.3 d 2 | Take into account information on the OH&S performance | And trends in inspection results, cf. sub-clause 9.1 | |
| 227 | 9.3 d 3 | Take into account information on the OH&S performance | And trends in results of evaluation of compliance with legal requirements, cf. sub-clause 6.1.3 | |
| 228 | 9.3 d 4 | Take into account information on the OH&S performance | And trends in audit results, cf. sub-clause 9.2 | |
| 229 | 9.3 d 5 | Take into account information on the OH&S performance | And trends in consultation and participation of workers, cf. sub-clause 5.4 | |
| 230 | 9.3 d 6 | Take into account information on the OH&S performance | And trends in risks and opportunities, cf. sub-clause 6.1 | |
| 231 | 9.3 e | Take into account adequacy of resources | In order to maintain the OH&SMS, cf. sub-clause 7.1 | |
| 232 | 9.3 f | Take into account relevant communication | With all stakeholders, cf. sub-clause 7.4 | |
| 233 | 9.3 g | Take into account opportunities for continual improvement | That we shall seize | |
| 234 | 9.3 | Include in the outputs of the management review decisions | Related on the adequacy, suitability and continual effectiveness of the OH&SMS to achieve the expected results | |
| 235 | 9.3 | Include in the outputs of the management review decisions | Related on continual improvement opportunities, cf. clause 10 | |
| 236 | 9.3 | Include in the outputs of the management review decisions | Related on needs for changes to the OH&SMS, cf. sub-clause 8.1.3 | |
| 237 | 9.3 | Include in the outputs of the management review decisions | Related on resources needed, cf. sub-clause 7.1 | |
| 238 | 9.3 | Include in the outputs of the management review decisions | Related on actions to take, if needed | |
| 239 | 9.3 | Include in the outputs of the management review decisions | Related on integration of the OH&SMS with business processes | |
| 240 | 9.3 | Include in the outputs of the management review decisions | Related on implications for the strategic direction of the company | |
| 241 | 9.3 | Communicate the outputs of the management review to workers | And to workers' representatives, if they exist | |
| 242 | 9.3 | Retain documented information on the results of the review of management | Cf. sub-clause 7.5.1 | |
| 10 |
Improvement
|
Act | ||
| 10.1 |
General
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| 243 | 10.1 | Determine opportunities for improvement | Cf. sub-clauses 9.1, 9.2 and 9.3 | |
| 244 | 10.1 | Undertake actions | In order to achieve the intended outcomes of the OH&SMS | |
| 10.2 |
Incident, nonconformity and corrective action
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| 245 | 10.2 | Establish, apply and maintain a process to determine and manage incidents and nonconformities | Including the report, the investigation and the action plan | |
| 246 | 10.2 a 1 | Respond quickly when an incident or nonconformity occurs | In order to be able to control and correct | |
| 247 | 10.2 a 2 | Respond quickly when an incident or nonconformity occurs | In order to deal with consequences | |
| 248 | 10.2 b 1 | Evaluate the need for corrective action by investigating the incident or reviewing the nonconformity | Include worker participation (cf. sub-clause 5.4) and other stakeholders. Corrective action to eliminate the root cause so it does not recur | |
| 249 | 10.2 b 2 | Evaluate the need for corrective action by determining the causes of the incident | Or the causes of the nonconformity | |
| 250 | 10.2 b 3 | Evaluate the need for corrective action by determining if similar incidents and nonconformities have occurred | Or could occur | |
| 251 | 10.2 c | Review existing assessments of OH&S risks or other risks, as appropriate | Cf. sub-clause 6.1 | |
| 252 | 10.2 d | Determine and apply any action needed, including corrective action | In accordance with the hierarchy of prevention means (cf. sub-clause 8.1.2) and change management (cf. sub-clause 8.1.3) | |
| 253 | 10.2 e | Assess OH&S risks prior to taking action | Actions that could generate new hazards or modify hazards already identified | |
| 254 | 10.2 f | Review the effectiveness of any action taken | Including any corrective action | |
| 255 | 10.2 g | Make changes to the OH&SMS | If necessary | |
| 256 | 10.2 | Undertake corrective actions appropriate to the actual or potential consequences | Regarding incidents and nonconformities encountered | |
| 257 | 10.2 | Retain documented information on the nature of the incidents or nonconformities | And any action taken, cf. sub-clause 7.5.1 | |
| 258 | 10.2 | Retain documented information on the nature of the incidents or nonconformities | And results of any action and its effectiveness, cf. sub-clause 7.5.1 | |
| 259 | 10.2 | Communicate this documented information to workers or their representatives | And to any other interested party | |
| 10.3 |
Continual improvement
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| 260 | 10.3 a | Improve continually the suitability, adequacy and effectiveness of the OH&SMS | By improving the OH&S performance | |
| 261 | 10.3 b | Improve continually the suitability, adequacy and effectiveness of the OH&SMS | By promoting a favorable OH&S culture | |
| 262 | 10.3 c | Improve continually the suitability, adequacy and effectiveness of the OH&SMS | By promoting worker participation in the continual improvement of the OH&SMS | |
| 263 | 10.3 d | Improve continually the suitability, adequacy and effectiveness of the OH&SMS | By communicating the results of continual improvement to workers and their representatives | |
| 264 | 10.3 e | Improve continually the suitability, adequacy and effectiveness of the OH&SMS | By maintaining and retaining documented information on continual improvement, cf. sub-clause 7.5.1 | |
